Shifts Application in Microsoft Teams
Creation date: 11/3/2025 4:27 PM
Updated: 11/3/2025 4:47 PM
Shifts Application
Overview:
The Shifts app in Microsoft Teams is a simple tool for managing your team's work schedules and tracking time. You can easily create and edit schedules, organize team members by job or location, and assign or copy shifts as needed. The app lets you add open shifts anyone can request, turn on a time clock for clocking in and out, and handle requests for time off or shift changes. You can also use tags to quickly message people who are currently working. Once your schedule is ready, you can publish it so everyone stays informed and up to date.
Documentation:
Please see the links below for more detailed guidance on using shifts effectively. These resources offer step-by-step instructions and helpful tips to ensure you get the most out of the shifts feature. Take a moment to explore them and enhance your understanding of the available tools.
Getting started in Shifts is simple. First, open Microsoft Teams and select the Shifts app from the sidebar. If you're a manager, you can create schedules, add shifts, and assign them to your team members. If you're a team member, you can view your schedule, request time off, or swap shifts right from the app. Everything you need for scheduling and communication is in one place, so you can manage your work from any device, wherever you are.
Effortlessly manage employee scheduling and time tracking with shift management and staff scheduling tools. These solutions let you organize your entire team's schedule in a single convenient app, fully integrated with your existing systems for maximum efficiency.
Videos:
Please take a moment to watch the videos below to gain a deeper understanding of the Shifts Application. These tutorials will help you explore its features and demonstrate how it can improve your scheduling experience.
This video shows you how to quickly create, update, and manage employee shifts in Teams from any device, whether you're building a new schedule or connecting with your existing workforce management system. Keep in mind that only team owners can set up schedules. To make things easier for everyone, turn on and encourage self-service features so all team members can view their schedules, request shift swaps, and clock in or out independently.
Looking to streamline your scheduling process? In this video, we’ll walk you through building a schedule from the ground up using Shifts in Microsoft Teams. Discover how to efficiently organize roles and departments, add the right team members and groups, and ensure everyone receives timely notifications.
Searching for a smarter, more adaptable way to manage and distribute schedules? This video demonstrates how to quickly reuse schedules in Excel and Shifts in Microsoft Teams. Effortlessly export your team’s schedules to Excel, update them as needed, and upload the changes back, making the whole scheduling process simpler and faster. This efficient workflow allows you to create and share schedules with your team in record time.
Easily resolve scheduling conflicts that arise after shifts have been assigned by allowing team members to swap shifts with coworkers using Shifts in Microsoft Teams. In this video, you'll discover how employees can identify problem shifts, connect with colleagues to arrange a swap, and submit their requests for manager approval. Watch now and don’t forget to subscribe for more helpful Teams Tips!
Looking to effortlessly create schedules for several weeks ahead? Discover how simple it is to duplicate an existing shift schedule for future use with Shifts in Microsoft Teams. Check out this video to learn more.